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Report writing format and example


A Report is a written composition or, in other words, we can say it is a prepared talk about a particular subject. It is a vivid expression of a personal experience on account of something heard, seen, done, studied etc meant to be published or broadcasted. The most common example is the news reports we read in the newspapers, everyday. Reports can be of many types, such as
  1. A newspaper report
  2. A report about an event or function at school/institute/ organisation
  3. A report about an accident/happening that you have witnessed
  4. A report about an enquiry or survey
While Writing a Report
  • be factual and do not add any information on your own that may seen fictitious.
  • write in indirect speech and preferably in passive voice.
  • write in third person form and avoid using pronouns like I, me or you.
  • avoid imposing your personal opinions and do not make any conclusions.
  • answer the questions to ‘when’, ‘where’, ‘why’, ‘what’, ‘who’ and ‘how’.
Format of a Report
  1. Headline
  2. Byline (Name of the reporter)
  3. Opening paragraph
  4. Details (Next two paragraphs)
  5. Conclusive statement
(It can either be a summary of the whole situation, a conclusion, condemnation, appeal or warning)
Example:

.A report about an event
GNPS Rajouri Garden Celebrated World Environment Day
by Ravi Sharma
New Delhi, 2nd July, 20XX : Students of Guru Nanak Public School, Rajouri Garden participated in a function to celebrate World Environment Day on 5th June at Vigyan Bhavan. It was also the 30th anniversary of National Museum of Natural History. President of India, Pranaba Mukherjee was the Chief Guest. The other guests included Narain Meena, Minister of State for Environment,S Raghupathy, Minister of State (Forests and Wildlife), Meena Gupta, Secretary, Ministry of Environment and Forests and Sudhir Mittal, Joint Secretary, Ministry of Environment and Forests.
The students presented ‘Prakriti Vandana’ a song and dance. An effective skit ‘Kahan gaya wo dharti ka swarg’ was also presented, wherein experts from National Museum of Natural History including Dr Naaz Rizvi and school teachers Jyoti Cheema and Rajvindra Kaur directed the students. The song presentation prepared under the able guidance of Bhupinder Kaur, Inderjeet Kaur and S Amritpal Singh forced the audience to introspect.
The School chairman, S Inder Singh and vice chairman, S Singh Ratra were also present.
The vote of thanks was proposed by the Director, National Museum of Natural History, Dr Venugopal.
What did you observe in this Report?
  • The report has a headline that attracts a reader’s attention.
  • The report tells what, when, where, how (description) and why was the event organised.
  • Finally, the report has the name of the writer or reporter.
For video lecture click on this linkhttps://youtu.be/roZJjJ_IKEQ
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